Software comparison
Why Indian NGOs switch from Excel to Sevastack
Excel was built for finance teams, not for NGO compliance. Managing 80G receipts, FCRA deadlines, and donor PAN records in spreadsheets costs your team time and exposes your organisation to avoidable risk.
Feature comparison
A side-by-side look at what NGOs get when they move from Excel to Sevastack.
| Feature | Excel | Sevastack |
|---|---|---|
| 80G receipt automation | Manual — type each receipt, print, and email individually | Auto-generated and emailed to donor on every donation |
| FCRA compliance tracking | No — you track deadlines in a separate calendar or forget | Deadline reminders 30 days before, all filings in one place |
| Form 10BD / 10BE generation | No — manually compiled from scattered spreadsheet data | Auto-generated from donation records, ready to file |
| Donor PAN validation | No — PAN errors only caught during CA review | Real-time PAN validation before donation is recorded |
| Email receipts to donors | No — attach PDF to email manually for every donor | Instant email with 80G receipt and QR verification code |
| Financial statements (Balance Sheet, R&P, I&E) | Manual — rebuild from scratch each year, error-prone | Generated from transaction data, CA-ready format |
| Data security and backups | No — file on local PC, at risk of loss or corruption | Cloud-hosted, encrypted, automatic daily backups |
| Multi-user access | No — one file, one user; sharing causes version conflicts | Role-based access for admin, accountant, and CA portal |
| Mobile access | Limited — mobile Excel editing is awkward and risky | Full access from any browser, any device, anywhere |
| Donor CRM and history | No — donor records scattered across multiple sheets | Full donor profile with donation history and receipt log |
| UPI donation collection | No — no payment infrastructure | Public donation page with UPI, Razorpay, and bank transfer |
| Volunteer management | No — tracked in yet another spreadsheet if at all | Volunteer profiles, hours, and certificates built in |
The hidden cost of Excel for NGOs
The license is free. The cost of using it for NGO compliance is not.
Accountant time
Your team spends hours every month reformatting donor data, manually filling 10BD templates, and reconciling donation entries. That time costs money.
Compliance penalties
Missing an FCRA or 10BD/10BE deadline because it was written in a cell that nobody checked carries real penalties — and jeopardises your 80G certificate.
Audit risk
Excel files are easy to edit with no audit trail. If a donor disputes a receipt, or your CA needs a history log, a spreadsheet offers nothing.
CA time during filing season
Every year your CA has to untangle inconsistent spreadsheet data before they can file. That is billed to you — either in fees or in errors.
Sevastack is free to start — switch today
Import your existing donor CSV in minutes. Your old Excel data does not disappear — it moves into a system built for Indian NGO compliance.
Create free NGO accountReady to reclaim your NGO's time?
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