Loading…Loading…Loading…Every NGO has the same volunteer problem: a long list of willing people, and no quick way to know who fits Saturday's medical camp. Sevastack ranks your volunteers against a project with AI, then emails each of them a QR-verifiable certificate the moment their activity is done.
Best fit for
Medical camp · Kalyan · Saturday
Illustrative. The ranking is built from your own volunteers' skills and availability.
Finding the right person, proving they turned up, thanking them properly — without four WhatsApp groups.
Describe what a project needs and AI ranks your whole volunteer list — the top five, scored out of 100, each with a reason drawn from skills, availability and past activities.
Set up your certificate once — logo, wording, signature — and every volunteer who completes an activity is emailed a signed certificate automatically.
Each volunteer certificate carries a QR code opening a public verification page with the volunteer's name, activity and hours — genuine in one scan, revocable if needed.
Volunteers log in with an OTP — no password — to join activities, log their own hours, download certificates and claim out-of-pocket costs.
ID proof, background-check papers and signed agreements are collected through the portal and tracked against each volunteer, not a WhatsApp group.
Every activity is logged against its project, so volunteer hours per project, per volunteer or across the NGO are already there when a funder asks.
A volunteer who never hears from you again is not one you lost to apathy.
Six things that otherwise land on one overworked person's phone every evening.
Register from the portal, cancel if plans change
Submitted against the right project, not reconstructed later
Their whole history with your NGO in one place
With the receipt attached, into your claims queue
Tracked against their record, not a chat thread
One login, switch between the organisations they help
What lands in their inbox
Keep a template per occasion — 8 types, including one of your own design.
Usually not because they stopped caring. They gave a Saturday, went home, and never heard from the NGO again. A verified certificate they can put on a resume or a scholarship form, arriving the evening their activity ends rather than three reminder emails later, is a small thing that turns a one-off volunteer into someone who comes back next month.
Sevastack is a volunteer management platform built for Indian non-profits, free to start. It uses AI to match volunteers to projects by skill and availability, auto-generates and emails QR-verifiable certificates when an activity is marked complete, and gives volunteers a self-service OTP portal to browse activities, log hours, claim expenses and download certificates — instead of a spreadsheet, a certificate template, and a WhatsApp group. The free plan covers up to 25 volunteers, 100 on Starter and 1,000 on Growth; AI matching is an AI-heavy feature included from the Growth plan.
Describe a project's requirements and Sevastack's AI scores your existing volunteer pool against it, returning the top five volunteers ranked 0 to 100 with a reason for each match based on their skills, availability, and location. You still make the call — the ranking replaces the guesswork, not your judgement. This is an AI-heavy feature available on the Growth plan and above.
Yes. Design your NGO's certificate template once in settings, and Sevastack automatically generates and emails a signed, QR-verifiable certificate to a volunteer as soon as their activity is marked complete — no manual PDF creation. You can keep several templates for different occasions: appreciation, participation, completion, recognition, membership, training, excellence, or a custom design of your own.
Every certificate includes a QR code linking to a public verification page hosted by Sevastack, confirming the volunteer's name, activity, hours, and issuing NGO — useful for employers, universities, or scholarship applications. If a certificate is ever issued in error it can be revoked or reissued, and the verification page reflects that.
Yes. A volunteer logs hours from their own portal against the activity they worked on, and the coordinator reviews rather than transcribes. Hours roll up per project, per volunteer, and across the NGO, so a funder's question about volunteer contribution is answered from records rather than memory.
Yes. Published activities appear in the volunteer's portal, where they can register, cancel if their plans change, and leave a rating and feedback afterwards. Your NGO's opportunities can also be listed publicly on Sevastack so new volunteers can find you.
Yes. A volunteer submits a reimbursement claim from the portal with the receipt attached, and it lands in the same claims queue your staff expenses use — so a field volunteer is not out of pocket waiting for someone to remember.
No. Volunteers log into their self-service portal using an OTP sent to their phone or email — no password to set up or forget. One login also covers every NGO on Sevastack they volunteer with, so they can switch between organisations.
Yes. Every volunteer activity is logged against a specific project, so you can report total hours contributed per project, per volunteer, or across your whole NGO.
No credit card required. The volunteer portal and certificates are included on the free plan, for up to 25 volunteers.
Join hundreds of Indian NGOs who have left spreadsheets behind. Automate compliance, manage donors, scale impact — free forever.
256-bit encrypted · DPDP compliant · No credit card