HR & payroll software
HR & payroll built for Indian NGOs
Payroll runs with PF, ESI, professional tax, and TDS handled automatically. Allocate salary costs to the right project for grant reporting. Employees get a self-service portal for payslips and IT declarations. Free to start.
Payroll and HR, built for how NGOs actually staff
From offer letter to payslip, with project-wise cost tracking generic payroll tools don't do.
Payroll runs with statutory deductions
Process monthly payroll with PF (employee + employer), ESI, professional tax, and TDS calculated per employee's salary structure — not a manual Excel formula that breaks every year.
Auto-generated payslips
Every processed payroll run generates individual payslip PDFs and can send them to all employees in one action — no per-employee document creation.
Project-wise salary allocation
Allocate an employee's salary cost across the projects they work on — essential for grant reporting and CSR fund utilization where staff costs must map to specific projects.
Onboarding & offboarding workflows
Structured onboarding with offer letters, and a formal offboarding flow including resignation requests that HR can accept or reject with notes — not an email thread.
Leave & attendance
Track employee attendance and leave balances against your NGO's policy, feeding directly into payroll so unpaid leave is deducted automatically.
Multi-language self-service portal
Employees log into their own portal — available in multiple languages — to view payslips, submit IT declarations, and manage their documents without going through HR.
The HR admin work, handled
The recurring, tedious parts of running HR for a non-profit team.
Why project-wise payroll allocation matters
When a grant or CSR fund requires proof of how staff time was spent, generic payroll software can't show it. Sevastack allocates each employee's salary across the projects they actually work on, so utilization certificates and grant reports reflect real staff costs — not a guess.
NGO HR & payroll software — FAQs
What is the best HR and payroll software for NGOs in India?
Sevastack is a free HR and payroll platform built for Indian non-profits. It runs monthly payroll with PF, ESI, professional tax, and TDS deductions calculated automatically, generates payslip PDFs, allocates salary costs across projects for grant reporting, and gives employees a multi-language self-service portal.
Does Sevastack calculate PF, ESI, and professional tax automatically?
Yes. Each employee's salary structure includes PF employee/employer contributions, ESI employee/employer contributions, professional tax, and TDS, all calculated automatically when you process a payroll run.
Can I allocate an employee's salary across multiple projects?
Yes. Sevastack supports project-wise salary cost allocation, so an employee working across two grant-funded projects can have their salary split accordingly — important for CSR utilization certificates and grant reporting where staff costs must be attributed correctly.
How are payslips generated and shared with employees?
Once a payroll run is processed, Sevastack generates individual payslip PDFs for every employee and can send them all in a single action, rather than creating and emailing each payslip manually.
Does Sevastack handle employee onboarding and resignations?
Yes. New hires get an auto-generated offer letter and structured onboarding. When an employee resigns, it goes through a formal request that HR can accept or reject with notes, followed by a defined offboarding process.
Is there a self-service portal for employees?
Yes. Employees log into their own portal, available in multiple languages, to view payslips, submit IT tax-saving declarations, and manage their own documents — without emailing HR for routine requests.
No credit card required. HR & payroll included free.
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